Executive Assistant, Office and Accounting support

ROLE OVERVIEW

We are seeking an Executive Assistant, Office and Accounting support. The role, reporting to the Management team will provide administrative and managerial support to Partners while supporting innovation teams in the execution of their tasks.

RESPONSIBILITES AND DELIVERABLES

Executive Assistant:

Scheduling meetings and conference calls.
Making travel arrangements and detailed travel itineraries.
Compiling expense reports.

Office management support:

Managing office supplies inventory and place orders as necessary.
Maintaining the current filing and database system and looking for ways to improve current systems.
Greeting clients and visitors as needed.
Supporting the organization of events, workshops, and seminars.

Accounting and administrative support:

General accounting and reporting management: invoicing management, payment planning, expense tracking, and expense report management.
Management of communications with the accountant's office.
Support in the preparation of administrative paperwork.
Document filing.

QUALIFICATIONS

University degree;
Experience in office support and executive assistance;
Excellent organizational skills;
Ability to work on deadlines;
Computer skills: excellent knowledge of Microsoft Office suite, reports, and presentations tools;
Good communication skills;
Excellent knowledge of written and spoken English;
Accuracy;
Problem-solving skills;
Proactivity and flexibility;
Maximum confidentiality and discretion.

MORE INFORMATION

Office environment: we are a team of people who support one another. Here you'll find a truly talented individuals who are eager to learn and share their knowledge;
Smart working: possible – days to be defined;
Location: our office is in the very center of Milan;
Salary: competitive salary based on experience and capabilities.

This is a unique opportunity to join an international team at a company that is quickly growing and evolving. Significant potential for growth.

The research is aimed at both sexes (L.903 / 77). Candidates can submit their CV in English giving authorization to process personal data, pursuant to Legislative Decree 196/03.